date________________________
Name________________________________________________________________ Address______________________________________________________________ Re: Volunteer Regional Contact Agreement Dear Regional Contact, This Letter of Understanding (“Agreement”) sets forth our agreement regarding Your responsibilities as a Volunteer Regional Contact (“Regional Contact”) for the _________ Region (“Region”) on behalf of Black Rock City, LLC (d.b.a. “Burning Man”). In signing this Agreement, You agree to act as the Regional Contact for Your Region. In doing so, You agree to assume the basic responsibilities outlined in the Regional Contact Role Description attached as Schedule A and the Standard Terms and Conditions attached as Schedule B. Additionally, in serving as a Regional Contact, You agree to adhere to the core values outlined in the Statement of Principles attached as Schedule C. Although You will primarily function as a Regional Contact for Your Region, there may also be opportunities to work jointly with Burning Man in other ways, such as producing events. The terms of any such work will be outlined in separate agreements. To assist You in Your role as a Regional Contact, Burning Man will provide You:- Access to the on-staff Regional Coordinator and Special Events Coordinator to answer questions and provide information.
- An announcement list for Your Region (yourcity-announce@burningman.com)
- A document on how to administrate the regional announcement list using e-mail commands.
- Access to Burning Man staff members, event organizers, and other regional contacts, and the valuable information they have accumulated in the course of their work.
- An @burningman.com alias for Your Region, and technical support.
- A local page on www.burningman.com to highlight activity in Your Region and attract new participants in your community.
- Ongoing regional web page support.
- A document on how to administrate an on-line local calendar.
- Permission to represent Yourself as a Volunteer Regional Contact to participants in your region and at the Burning Man event.
- A collaborative online environment (Extranet) to share knowledge and work with other Regional Contacts.
- Listings for your Regional events in the Jack Rabbit Speaks—space permitting and at the discretion of its editors.
- Access to programs, content and connectivity tools that will help build regional activity, such as the “Burning Man Film Festival in a Box” and talks given by Burning Man staff.
- Referrals to local resources concerning basic legal issues, and, when possible, advice and guidance from our staff.
- Membership in the Black Rock Arts Foundation (“BRAF”) and eligibility to serve on its Grant Advisory Committee.
- An annual ticket to the Burning Man event in appreciation for Your leadership in Your Region.
Sincerely, Accepted by:
_______________________________________________
Burning Man LLC Member
<name>Date:_______________________
Schedule A
Regional Contact Role Description
- The RC is the first point of contact for many participants, potential participants, and sometimes, local media. Those who contact an RC might be first timers seeking information from a friendly local voice, experienced burners looking to connect with others, or simply the curious.
- It may be helpful when answering these emails to create a standard response that can be tailored to answer individual questions.
- The letter should contain information about some basic resources in which participants might be interested: how to subscribe to the Jack Rabbit Speaks, local announce and discussion lists, information on upcoming gatherings, etc.
- When answering questions about the event, it is always best to direct the person to a specific page at Burningman.com using an URL, so that they might gain a greater context and be inspired toward further research.
- To do this well, you are expected to become familiar with the content and features of Burningman.com.
Schedule B
Burning Man Standard Terms and Conditions
- Regional Contact hereby acknowledges and represents the following:
a. Burning Man shall retain all right, title and interest in its intellectual property and other proprietary information, including, but not limited to, its name, trademarks, speaker materials, contact lists, phone numbers, e-mail lists, and similar private information, policy documents, and all other proprietary information, whether or not translated into other languages. Regional Contact shall not, by virtue of this Agreement, acquire any right, title and/or interest in or to any proprietary information except as expressly granted herein solely for the purposes of this Agreement. b. Regional Contact will not reproduce, distribute, use or otherwise exploit any Burning Man intellectual property, or proprietary information, including its name, trademarks, and proprietary technology, without Burning Man’s prior written permission to do so on a case-by-case basis for specifically agreed upon uses and periods of time. c. Regional Contact acknowledges that all information acquired while working with Burning Man, including, but not limited to, processes, costs, name, logo, trademarked designs, contact lists, phone numbers, e-mail lists, and policy documents constitute confidential and proprietary information (“Confidential Information”). Regional Contact shall not reproduce, disclose, distribute, sell or otherwise communicate or exploit any Confidential Information without Burning Man’s prior written approval.
- Nothing in this Agreement shall be deemed to create a partnership or other relationship between the parties and it is understood that Regional Contact is executing this Agreement as an independent entity/organization and not as an employee or partner of Burning Man. Regional Contact warrants that it has and will retain the exclusive control of the means, methods and details of fulfilling his/her obligations under this Agreement. Regional Contact agrees to perform and discharge all its obligations in accordance with all applicable laws, whether existing or future, including Social Security Laws, State Unemployment Insurance Laws, Withholding Tax Laws and the payment and report of any taxes and contributions under these laws.
- Each party warrants and represents that each has the full right and power to make and perform this Agreement. The Letter of Understanding and the Schedules thereto shall become effective upon execution. The Agreement will remain in effect for an initial term of one year, and Regional Contact agrees to serve for the entire term unless terminated by Burning Man for the Regional Contact’s failure or inability to carry out its duties under the Agreement. The Agreement shall thereafter automatically renew for successive one-year terms unless or until terminated by either party in writing. This Agreement constitutes the entire understanding of the parties and supercedes all prior agreements, relating to the subject matter hereof. In the event of a dispute arising hereunder, the prevailing party shall be entitled to reimbursement for costs and reasonable attorney’s fees. Regional Contact agrees to indemnify Burning Man and its successors, agents, employees, insurers and representatives, from all liability arising out of regional activities and/or the Regional Contact’s actions concerning regional activities. Regional Contact acknowledges that the Regional Contact Role Description, Statement of Principles and Burning Man’s Standard Terms and Conditions are incorporated by reference herein this Agreement (collectively, “Schedules”). Regional Contact further acknowledges that Regional Contact has reviewed the Schedules and accepts the Schedules in their entirety.
Sincerely, Accepted by:
Burning Man LLC Member <name>
Date:_______________________ Date:_______________________